Employee productivity is important to business owners and leaders as their success is built on the productivity of employee’s. Productivity can be assessed based on employee outputs in a given timeframe. Usually, employee productivity will be evaluated in contrast with a typical employee performing the same task.
So, what is employee productivity? Employee productivity is the evaluation of employee efficiency or workforce efficiency.
How Can Corporate Leaders and Business Owners Enhance Employee Productivity and Also Save Time?
1. Try not to be Afraid to Delegate
While this tip may appear the most self-evident, it is frequently the hardest to try. We get it–your organization is your brainchild, so you need to have an uninterrupted flow of information on everything that goes on with your business. While there is nothing terrible with prioritizing excellence (it is the thing that makes a business fruitful, all things considered), looking at over each little detail yourself instead of appointing someone to have oversight can waste valuable time
Instead, delegate responsibilities to leaders(not necessarily positional leaders), and trust that they will deliver quality. This offers your workers the chance to develop aptitudes and initiative experience that will, at last, be beneficial to your organization. You employed them for a reason, to allow them to prove your trust in them.
2. Match Tasks to Competencies
Knowing your workers’ abilities and behavioral tendencies are necessary for enhancing effectiveness. For instance, an outgoing, innovative, out-of-the-box scholar is likely an incredible individual to pitch a business idea to customers. In any case, they may battle if they are given a more detail-oriented, rule-intensive assignment.
Requesting that your workers be extraordinary at everything isn’t productive instead, before delegating a responsibility, ask yourself: is this individual capable of implementing this task? If not, choose another person whose abilities and styles align with your needs.
3. Communicate Effectively
Each director knows that communication is the means to a productive workforce. Technology has enabled us to get in touch with one another with just a touchscreen tap– this usually implies current specialized techniques are as proficient as could be expected under the circumstances, isn’t that so? Not necessarily. A McKinsey study discovered that messages could take up almost 28% of a worker’s time. The email was uncovered to be the second most tedious duties for specialists (after their core responsibilities)
Rather than depending entirely on email, use social media platform like Slack created for faster team communication. You can likewise urge your workers to every so often adopt old communication styles like a voice-to-voice method of communication. Having a phone call or a quick meeting can settle an issue that may have taken long stretches of forwarding and backward messages.
4. Keep Goals Clear and Focused
You can’t anticipate that employees should be competent if they don’t have an engaged objective to go for. In case an objective isn’t defined and attainable, workers will be less productive. Along these lines, attempt to ensure workers’ assignments are as clear and limited as possible. Tell them precisely what you expect of them, and let them know explicitly what effect this task will have.
You can achieve this by establishing SMART objectives – specific, measurable, attainable, realistic, and lastly timely objectives. Before assigning responsibility to an employee, inquire as to whether it fits every one of these prerequisites. If not, devise a means on how the assignment can be changed to enable your workers to remain engaged and productive.
5. Incentivize Workforce
Motivating workers to be progressively proficient is to give them a reason to do as such. Acknowledging accomplished tasks by your employees will make them feel included and motivate them to keep boosting their productivity.
When choosing how to compensate productive workers, ensure you consider their personal preferences and needs. For instance, one employee may cherish open acknowledgment, while another would incline toward a private “well done.” notwithstanding straightforward expressions of appreciation, here are a couple of motivating incentives you can adapt:
· PTO: Instead of a reward or raise, you can offer your workers an extra paid time-off without utilizing their sick time or vacation.
· Take Them Out For a Meal: Consider taking the group out on a brief siesta, supper, or party time. Perhaps enable them to leave work ahead of schedule to create the time needed for it.
· Send a Handwritten Note: Sending a manually written note indicates you perceive the extraordinary work your workers have done and that you care enough to invest your very own energy into expressing gratitude toward them.
· Lazy Monday Coupons: Another alternative is a “Lazy Monday” coupon, which enables workers to arrive late on a Monday morning.
· Tell Your Boss: If you email the group or colleague expressing gratitude toward them for their work, thinking about copying superordinate or your boss on the email.
6. Cut Out the Excess
As much as possible, do whatever it takes not to give workers pointless and smaller assignments when they are working on a bigger goal. Investigate the group’s daily schedule, and check whether there is whatever you can slice to give workers more opportunity to concentrate on higher-need assignments.
For instance, if they are to compose reports daily for their managers, yet managers, for the most part, don’t have that time to go through them, consider cutting the word count prerequisite. Doing something in the name of formality wastes precious time that could be utilized for achieving objectives that help your organization.: Consider executing a workplace wellbeing program to cut down on the number of days off and diminish your organization’s total medical insurance expenses. We wrote in details on wellness program you can adopt in our article titled: What are Workplace Wellness Activities?
7. Train and Develop Employees
Removing training, or decreasing training time might appear to be a suitable method to save time and money for your business(learning at work is said to be a powerful method to train, all things being equal). In any case, this could eventually boomerang. Constraining workers to gain proficiency with their occupations on the fly can be very wasteful.
Along these lines, rather than having employees aimlessly attempting to achieve a task with zero direction, take the additional day to show them the vital skills to carry out their responsibility. Along these lines, they can go ahead to perform the duties without further assistance, and your time won’t be wasted on trying to fix the consequences of their error and mistakes.
Past their basic training, encourage employee learning and development. Helping them widen their horizon will create a considerably more advanced workforce, which will profit your organization over the long term. There are various ways you can enhance workers’ development: one-on-one coaching, workshops, courses, classes, mentoring or shadowing, or even merely adding to their duties. Making these opportunities available will give them additional skills that enable them to improve their effectiveness and productivity.
8. Embrace Telecommuting
Permitting your workers to work from home might appear to be wasteful – all things considered, how might you ensure that they will even now be productive if nobody is watching them? Nonetheless, the fact of the matter is an incredible inverse (in fact, studies show that individuals who telecommute are 13% more productive than those working in the office). Letting them work from home will enable them to save time that would make some way or another be wasted eventually.
For instance, say a worker is feeling too sick even to consider coming into work yet can at present be productive. If you don’t enable them to telecommute, they will be compelled to take a day off and avoid work altogether. If you have decided to implement a Work-from-home policy, find out what next
What are the approaches to enhance employee productivity?
- Collaborative Workplace: A collaborative workplace is relevant to workplace productivity. (We already wrote in details on What is workplace productivity and how you can enhance it.) Information and Computer Technologies already simplified collaboration. The early days of corporate networks saw video conferencing and emails paving the way for cooperation. Nowadays, new collaborative gadgets help geographically segregated employees to work together. Smartphones, laptops, and smart devices make it possible for the team to work anytime, anywhere.
- BYOD Trend: The Bring Your Own Device(BYOD) trend enhances employee productivity. This is because they are working on their personalized gadgets as they are more attuned to them. Irrespective of whether the employee is taking notes during a conference meeting, reviewing checklist while in transit or drafting agenda while seeing movies, he or she can accomplish a lot without a significant impact on personal time compared to if he has to do everything on the desktop. Mobile devices enhance employee productivity. Thus you may consider implementing this ‘Bring Your Own Device’ Approach if you have not.
Social Networking and Employee productivity
Frequent connectivity and the surge in social networking are not helping employees manage their time effectively. They are often tempted to waste time on task. To prevent ‘cyberslacking’ or online time-wasting, you can monitor workers or initiate restrictions on websites that can be visited via the corporate network.
Email Management and Productivity
Email management consumes a lot of employee’s time. Over 30% of their time can be wasted if the email is not handled effectively. Proper email management can reduce the negative effect on productivity. These management practices incorporate establishing a threshold on email processing sessions daily and the time spent during those sessions. You can as well restrict the period in which email can be accessed on the company’s network.
Email management is an essential method of reducing interferences encounter by employees daily.
Time and resources invested to achieve employee productivity should never be seen as a waste. The progress of the organization is built on the level of its employees’ productivity, likewise the failure or losses.
What is Employee Productivity? Employee productivity is the evaluation of employee efficiency or workforce efficiency.
This can be assessed based on employee outputs in a given timeframe. Productivity can be evaluated in contrast with a typical employer performing the same task. Employee productivity determines corporate success.
Does Digital Technologies affect employee productivity? Digital technology influences every facet of our lives. Managers must endeavor to establish how employees use digital technologies in the work environment.
How can managers improve employee productivity? Managers can offer SMART goals. They can also give clear direction to employees and their supervisors so they can have a clear focus and clear goals.