In a work environment, everybody’s better off with better organization. Workers are more productive, less stressed, and the whole company reaps the benefits. The basic idea is to smoothen the work process, save time, energy, and money. It seems straightforward – many of us already developed several organizational skills, but what are some neat ideas we’re missing? Let’s find out a few useful ideas on how to become more organized.
Ideas for employees
1. Eating, sleeping, and hydrating enough
Getting more organized starts with your body. Make sure you’re consuming sufficient calories throughout the day. Concentrate on lean meats, vegetables, complex carbohydrates, and fresh fruits. Try to space out your meals for a faster metabolism. Although research is inconclusive, plant-based diets are said to increase brain function.
Aim for eight hours of sleep every day. Moreover, try to go to bed at the same time every day. This way, your body will manage to set its biological clock and establish sleep/wake homeostasis. You’ll feel rested and more alert because you’ve fulfilled your body’s need for proper sleep.
Also, remember the 8×8 rule: drink at least eight glasses of eight ounces (237 mL) of water every day. That’s 64 ounces of water or almost two liters per day. Don’t skimp on the water; you might need more than two liters.
2. Avoiding doing too many things all at once
Contrary to popular belief, doing multiple things at once is not usually efficient. Depending on the job itself, not putting 100% of your attention into a task might fail you. Even if you think you’re doing more with less.
Instead, try to work in a linear way and complete duties one by one. Focus on an objective, complete it, and move on. You’ll also reduce the error probability and save time.
3. Maintaining a clean e-mail account
Billions of daily e-mails are traveling instantly between people and businesses. Most of us use e-mails as our preferred means of messaging. Nonetheless, it’s necessary to keep a clean, fast, and decluttered inbox.
Unsubscribe from useless websites, spam and block unwanted senders, and mark e-mails accordingly. Dedicate a few hours to tidy up your inbox. Not only will you become more organized, but you’ll also lower the probability of missing or losing valuable e-mails.
4. Performing maintenance to all devices
Maintain efficient operation levels on devices by performing regular virus scans, defragmentation, and system updates. Licensed anti-virus applications have integrated features that help keep devices fast and reliable.
Additionally, reserve some time to declutter your devices. Keep it minimal so that you can improve file organization and workflow.
5. Penning down given information ASAP
A good strategy for a better organization is writing down the information as soon as possible. For instance, when receiving directions from superiors, try writing the instructions on the spot.
You’ll need to get used to the strategy. Nobody is saying you should transform into a professional essay writing service, just scribble the main things for yourself so you won’t forget. Also, writing will allow you to partially memorize the information as soon as you put it on paper.
6. Writing on large calendars and whiteboards
On the same idea of penning down info ASAP, consider hanging some large calendars and whiteboards for fast writing. Buy some colored markers and make them available for the entire staff. Whenever there’s a quick planning necessity, the writing material is readily available. Make sure to get erasable markers and re-writable screens.
7. Breaking up objectives into smaller tasks
Micro-tasking is more of a psychological strategy to put things into perspective. Of course, it helps with organization, but it also helps relieve stress and anxiety. Create a timeline with smaller, more achievable tasks and start from there. Putting them down in writing also helps.
8. Minimizing workplace distractions
Whether you’re working from home or office, getting rid of distractions is imperative. Talk with co-workers and managers, see how you can create a tranquil workplace.
Individually, there’s a ton of focus applications that eliminate entertainment websites, social media, advertising pop-ups, and so on.
9. The “80/20 priority rule” theory
The law of the vital few, factor sparsity, or Pareto principle, also known as the 80/20 rule, states that roughly 80% of the effects derive from 20% of the causes. It translates that most work comes from very few crucial tasks. Thus, workers should give priority to the essential assignments before everything else.
10. Developing time management skills
Putting ideas into order is not as easy as it sounds, especially on tight deadlines. It’s just as important, however, to dedicate some time exclusively for self-management. Sit down for a moment and think of your next moves. Use pen and paper to sort it all out and establish a pathway for the near future.
Ideas for employers
11. Using dedicated software and apps
Digitalization should be among the priorities of both workers and managers. Using software and automation saves time, energy, resources, and money.
There are readily-available applications for day-to-day work tasks. For instance, there are programs for keeping track of shifts, payroll, inventory, accounting, upcoming projects, and more. Also, common resources should be on cloud servers for faster access.
On the other hand, management should invest in designing applications for specific work-related duties. It’s better to invest resources in developing a faster way of doing things in the future. Also, automated workflows and work charts are just as important. A McKinsey study revealed how 60% of trades could be done in 30% less time with workflow automation.
12. Incorporating working from home
Not every job is compatible with remote working. However, teleworking has many benefits:
• Reduced work costs and health insurance expenses
• Employees are more productive, happier, and organized
• Reduced costs in rent, lighting, and climate control
• Increased ecological value of the firm
• Possible tax benefits
According to a PGi Telework Week survey:
- 82% of telecommuters are less stressed
- 80% have higher morale
- 69% missed fewer workdays
Companies must think of how to simulate an office in the employee’s home.
13. Participating in sponsored workshops
Training seminars or workshops are excellent methods to learn new things or improve existing practices. Of course, paid training sessions are usually more productive because the staff is highly motivated. Companies can organize a paid workshop and save money by hiring internal human resources.
For example, businesses can hire an IT senior member for a couple of days to teach basic HTML to other departments. This way, everybody will have a better intuition on backend development and organize better. Writing services can deploy the chief editor to provide essay assistance, term paper help, newspaper writing tips, and so on.
14. Rewarding staff members and incentivizing
Managers should always remember that fundamentally, people go to work for money. Encourage meritocratic behavior by offering gift cards, bonuses, and in-person public gratitude for a job well done. Citing a Canadian Incentive and Rewards Trends Study, 60% of Canadians aren’t motivated by their company’s rewards plan – don’t let your firm be one of them.
15. Assigning smaller breaks more often
Although somewhat counterintuitive, more breaks lead to better productivity. More intermissions lower anxiety and overburdening of the staff. The American Insitute of Stress projected that US businesses lose up to $300 billion annually due to stress in the workplace. Indeed, nobody’s suggesting wasting time, but there’s no harm in an extra coffee break.
16. Keeping the meeting time to a minimum
Business meetings are taking more and more time and costing companies a fortune. Reduce inefficient gatherings and maybe set up a video conference. Briefing and discussing with your employees is vital, but don’t overdo it because you’ll waste time and create confusion.
17. Using voice calls and video conferences
Make sure your business place has adequate communication systems. According to the Society for Human Resource Management, small companies lose approximately $420,000 a year due to inefficient communication. Calling is faster than writing or faxing, so implement accordingly.
18. Organizing Corporate Social Responsibility (CSR) programs
Studies found that employee engagement and corporate social responsibility (CSR) are essential towards productivity, organization, and all-around success of the company. Workers should feel proud and engaged while working for you.
CEOs should focus on CSR and making work sustainable. The employees are the first clients that must be satisfied. This way, the genuine sense of satisfaction will be carried towards customers, projects, and other company ambitions.
19. Improving the Employee Value Proposition (EVP) levels
This second-to-last point reconnects with the previous point: how to make employees more engaged, thus more organized? A possible answer stands in the employee value proposition (EVP) and the unique selling proposition (USP).
In other words, how can a firm make its employees happier and engaged at work? The workers must have a high opinion about the company to walk that extra mile.
First, firms should respect contracts to the letter. There’s nothing worse than an enterprise that doesn’t abide by the rules. Second, companies should incentivize employees regularly.
20. Implementing Customer Relationship Management (CRM) systems
An excellent customer relationship management (CRM) strategy not only increases profitability but also enhances sales organization. Software catering to CRM is a must in nearly all sectors as it adds precious features and data analysis for the company.
Organizational competency is a learned skill. An ideal employee is stress-free, rested, hydrated, and well-fed to perform. A good organization comes from having a step-by-step approach, writing information down, and keeping work tools in good condition. The employer must also provide an adequate environment for the worker and organization guidelines. Communication is key through digitalization and regular training sessions.
About the Author:
Justin is a marketing specialist and blogger from Leicester, UK. When not working and rooting for Leicester FC, he likes to discuss new trends in digital marketing and share his own ideas with readers on different blogs and forums. Currently, he is working as a content marketer at term paper help and professional essay writing service.